Insightly
Notion
| Feature | Insightly | Notion |
|---|---|---|
| Pricing | Free / from $29/mo | Free / from $10/mo |
| Free Plan | ✓ Yes | ✓ Yes |
| Rating | 4 / 5 | 4.6 / 5 |
| Best For | growing-businesses, project-based-companies, professional-services, mid-market | startups, students, freelancers, small-teams |
| Founded | 2009 | 2016 |
| Contact Management | ✓ | ✗ |
| Pipeline Management | ✓ | ✗ |
| Project Management | ✓ | ✗ |
| Workflow Automation | ✓ | ✗ |
| Email Tracking | ✓ | ✗ |
| Reporting | ✓ | ✗ |
| Databases | ✗ | ✓ |
| Kanban | ✗ | ✓ |
| Docs | ✗ | ✓ |
| Wikis | ✗ | ✓ |
| Api | ✗ | ✓ |
| Templates | ✗ | ✓ |
| Ai Assistant | ✗ | ✓ |
✓ Insightly Pros
- CRM plus project management
- Good workflow automation
- AppConnect integration platform
- Affordable pricing
✗ Insightly Cons
- Interface feels dated
- Limited marketing features
- Reporting could be stronger
✓ Notion Pros
- Extremely flexible
- Great free tier
- Powerful databases
- Template marketplace
✗ Notion Cons
- Slow with large pages
- Steep learning curve
- Offline support limited
The Verdict
Insightly is built for growing businesses and project based companies, with a focus on contact-management and pipeline-management. Notion targets startups and students and leads with databases and kanban.
On pricing, Notion is the clear winner for budget-conscious users — starting at $10/mo compared to $29/mo for Insightly. That $19/mo difference adds up quickly for growing teams.
Both offer free plans, so you can test each with your real workflow before committing to a subscription.
Notion edges out on user ratings (4.6 vs 4). While both are well-regarded, that gap reflects real differences in user satisfaction worth considering.
Feature-wise, Notion offers broader built-in capabilities (7 features vs 6), while Insightly takes a more focused approach — which can mean a simpler, faster onboarding experience.
Bottom line: Notion has a slight overall edge — but if crm plus project management matters most to you, Insightly may still be the right call.
