How to Use Todoist
A beginner-friendly guide to getting started with Todoist in 2026.
Getting Started: Step by Step
Create your Todoist account
Visit Todoist's website and sign up for a free account. You'll need an email address to get started.
Set up your workspace
Once signed in, configure your Todoist workspace. Set your preferences, invite team members if needed, and customize the interface to match your workflow.
Explore tasks
One of Todoist's key features is tasks. Navigate to this feature and experiment with it to understand how it fits into your workflow.
Explore projects
One of Todoist's key features is projects. Navigate to this feature and experiment with it to understand how it fits into your workflow.
Explore labels
One of Todoist's key features is labels. Navigate to this feature and experiment with it to understand how it fits into your workflow.
Integrate with your existing tools
Connect Todoist with the other tools you use daily. Most integrations can be set up in the settings or integrations panel.
Start using it for real work
Now that you're set up, start using Todoist for actual tasks. The best way to learn is by doing — don't worry about getting everything perfect right away.
Pro Tips
- Start with the free plan or trial to explore Todoist's capabilities before committing to a paid subscription.
- Use keyboard shortcuts to speed up your workflow — most tools have extensive shortcut systems.
- Create templates for recurring tasks to save time on repetitive work.
- Check Todoist's official documentation and community forums for advanced tips and best practices.
- Review your workflow after 2 weeks of use and adjust your setup based on what's working and what isn't.
Key Features to Explore
Alternatives to Consider
If Todoist isn't the right fit, here are some similar tools:
Ready to Try Todoist?
Powerful yet simple task manager for personal and team productivity.