Best Free Productivity Tools in 2026

Google's AI assistant with deep Google Workspace integration, Gemini 3 model, and real-time Google Search.

Async video messaging tool for sharing quick screen recordings with your team or customers.

Microsoft's AI assistant integrated across Windows, Edge, and Microsoft 365 apps for chat, search, and content creation.

Calendar app by Notion (formerly Cron) combining scheduling with Notion database integration, offering time blocking, availability sharing, and multi-calendar views.

Free form builder that works like a document, offering unlimited forms and responses with conditional logic, payments, and integrations without complex UI.

Conversational form and survey builder creating one-question-at-a-time experiences with beautiful design, logic branching, and high completion rates.

AI-powered automation platform that runs in your browser, automating repetitive tasks across web apps with no-code playbooks and AI-generated workflows.

Blazingly fast launcher and productivity tool for macOS replacing Spotlight with extensions, AI chat, window management, clipboard history, and workflow automation.

Reimagined web browser by The Browser Company featuring vertical tabs, spaces for context switching, built-in tools replacing extensions, and AI-powered features.

All-in-one task manager with calendar, habit tracker, and Pomodoro timer.

AI-powered terminal with command suggestions and modern editing for developers.

Automatic time tracking software that tracks time spent on projects and tasks in the background, with invoicing and productivity monitoring features.

AI-powered calendar management tool that optimizes team schedules by automatically moving flexible meetings to create Focus Time blocks for deep work.

Voice-to-text tool that transforms rambling voice notes into clear, structured written content using AI, perfect for capturing ideas on the go.

Minimalist task management app combining daily planner, to-do lists, and calendar in a clean interface designed for people who want simplicity over complexity.

AI-powered workspace combining notes, tasks, and data with a unique supertag system that makes every piece of information a queryable node in your knowledge graph.

AI-powered planner that unifies calendar, tasks, and notes in one tool with smart scheduling that automatically finds the best time for your tasks.

Virtual coworking platform that pairs you with an accountability partner via video for focused work sessions, using social commitment to beat procrastination.

Smart email client with AI-powered writing, team collaboration, and priority inbox.

Full-featured desktop email client with calendar, contacts, and chat integration.

End-to-end encrypted email service focused on privacy and security.

AI meeting transcription and note-taking tool with real-time collaboration.

Powerful calendar app for Apple with natural language input and beautiful design.

All-in-one doc that combines documents, spreadsheets, and applications.

Flexible database system within Notion for tracking anything with multiple views.

Simple and powerful form builder that works like a document with no limits on free.