Apple Notes
Capacities
| Feature | Apple Notes | Capacities |
|---|---|---|
| Pricing | Free only | Free / from $9.99/mo |
| Free Plan | ✓ Yes | ✓ Yes |
| Rating | 4.2 / 5 | 4.4 / 5 |
| Best For | apple-users, casual-note-takers, students, families | knowledge-workers, researchers, students, networkers |
| Founded | 2012 | 2021 |
| Rich Text | ✓ | ✗ |
| Scanning | ✓ | ✗ |
| Shared Folders | ✓ | ✗ |
| Tags | ✓ | ✓ |
| Quick Notes | ✓ | ✗ |
| Icloud Sync | ✓ | ✗ |
| Object Types | ✗ | ✓ |
| Daily Notes | ✗ | ✓ |
| Bi Directional Links | ✗ | ✓ |
| Media Embedding | ✗ | ✓ |
| Graph View | ✗ | ✓ |
✓ Apple Notes Pros
- Free with Apple devices
- Fast and reliable
- Good scanning
- Shared folders
✗ Apple Notes Cons
- Apple ecosystem only
- Limited organization
- No markdown
✓ Capacities Pros
- Unique object-based approach
- Daily notes with automatic linking
- Beautiful and intuitive interface
- Bi-directional linking built in
✗ Capacities Cons
- No mobile app yet (web only)
- Limited export options
- No API for integrations
The Verdict
Apple Notes is built for apple users and casual note takers, with a focus on rich-text and scanning. Capacities targets knowledge workers and researchers and leads with object-types and daily-notes.
Apple Notes uses custom enterprise pricing, while Capacities starts at $9.99/mo — a tangible advantage for teams with a fixed budget.
Both offer free plans, so you can test each with your real workflow before committing to a subscription.
Both tools are a solid fit for students — in those cases, the decision often comes down to workflow style and how your team prefers to organize work.
This is a genuinely close comparison. If you can, sign up for both free trials (where available) and run a one-week test with your actual team tasks before deciding.