Todoist and Asana both help you manage tasks, but they’re built for different scales. Todoist is a fast, affordable personal task manager that stretches to small teams; Asana is a full team project-management platform priced accordingly. On cost, Todoist wins comfortably — but only if its simpler model fits your work.
This guide compares every plan, the free-tier limits that matter, and exactly how much each costs an individual and a team.
Pricing Overview
Todoist Pricing (2026)
| Plan | Price (Annual) | Price (Monthly) | Right For |
|---|---|---|---|
| Free | $0 | $0 | Personal task management |
| Pro | $5/user/mo | $7/user/mo | Power users, freelancers |
| Business | $8/user/mo | $10/user/mo | Small teams |
Asana Pricing (2026)
| Plan | Price | Right For |
|---|---|---|
| Personal (Free) | $0 | Individuals, up to 2 collaborators |
| Starter | $10.99/user/mo (annual) | Small teams |
| Advanced | $24.99/user/mo (annual) | Teams needing reporting & automation |
| Enterprise | Custom | Large organizations |
The Key Difference: Personal Task App vs Team Platform
Todoist is a focused task manager. Even its Business plan ($8/user) is about organizing tasks, projects, and deadlines cleanly — not running cross-functional team workflows. Its strength is speed, simplicity, and a very low price.
Asana is a full project-management platform: timelines, portfolios, workload views, reporting, and automation. That breadth is why even its entry Starter plan costs $10.99/user — more than double Todoist Pro.
The honest framing: you’re not choosing the cheaper version of the same thing. You’re deciding whether you need a great task list (Todoist) or a team coordination platform (Asana).
Cost Scenario: Solo vs a 10-Person Team
Solo user:
- Todoist Pro: $5/month
- Asana: Free for one person (Personal plan), or $10.99 for Starter features
For an individual, Todoist Pro is cheap and complete; Asana’s free Personal plan also works solo but is built to push you toward paid as soon as you collaborate.
Team of 10:
- Todoist Business: 10 × $8 = $80/month
- Asana Starter: 10 × $10.99 = $109.90/month
- Asana Advanced: 10 × $24.99 = $249.90/month
Todoist Business is about 27% cheaper than Asana Starter — but Asana does substantially more at that price. If your team only needs shared task lists, Todoist saves real money; if you need timelines and reporting, Asana’s cost buys capability Todoist lacks.
Free Plan Comparison
- Todoist Free: 5 personal projects, recurring due dates, 3 filters. Great for an individual; tight for organized or team use.
- Asana Personal (Free): Unlimited tasks and projects but capped at 2 collaborators — a hard wall for any real team.
Neither free plan is a long-term team solution. Todoist Free is the better personal free tier; Asana Free forces an upgrade the moment a third person joins.
Verdict
Choose Todoist if you want an affordable, fast task manager for yourself or a small team that just needs shared lists and deadlines. Pro at $5 and Business at $8 are excellent value.
Choose Asana if you need real project management — timelines, portfolios, reporting, automation — for a coordinating team. You pay more ($10.99+), but you get a platform, not just a task list.
See the full Todoist pricing breakdown and Asana free vs paid breakdown. Comparing more options? See Todoist vs ClickUp pricing and Asana vs ClickUp pricing.
Frequently Asked Questions
Is Todoist or Asana cheaper?
Todoist is cheaper at every tier. Todoist Pro is $5/user vs Asana Starter’s $10.99, and Todoist Business ($8) is about 27% less than Asana Starter for a team — though Asana offers more project-management depth.
How many people can use Asana’s free plan?
Asana’s current Personal (free) plan caps collaboration at 2 users. Legacy accounts from before late 2025 may keep a higher 10-user limit.
What does Todoist Business add over Pro?
Team workspaces, shared projects and labels, admin and member roles, and team billing — while keeping Todoist’s simple, fast task model.
Which should a small team choose?
If you only need shared task lists and deadlines, Todoist Business ($8/user) saves money. If you need timelines, reporting, and workflow automation, Asana Starter ($10.99) is worth the premium.